How a WillowTree cybersecurity analyst gathers threat intelligence in just 30 minutes a day

Case Study
Drew Gallis, analyst at WillowTree, leverages Feedly for Cybersecurity to track cyber threats across the company’s supply chain and protect clients
Impact
box icon

Keeps track of critical vulnerabilities in the supply chain so he can react quickly.

chart icon

Went from spending 2-3 hours sorting through threat intelligence news to 30 minutes of reading only the most relevant articles.

target icon

Monitors breaches and vulnerabilities that could put clients at risk…and creates proactive solutions before they become disasters.

THE CUSTOMER
WillowTree, Digital Product Consultancy

Started using Feedly For Cybersecurity: 2020

WillowTree is a digital product consultancy with clients including HBO, Domino’s, Anheuser-Busch InBev, FOX Sports and Hilton. Drew Gallis, a security analyst at WillowTree’s Virginia headquarters, is part of a small team responsible for company security and for proactively alerting WillowTree’s clients of security concerns.

THE CHALLENGE
A limited amount of time to dedicate to threat intelligence

With a small team dedicated to cybersecurity, efficiency is everything. The team at Willow Tree has to stay on top of the threat landscape so nothing falls through the cracks. While Drew’s official title is “Cyber Security Analyst,” he wears multiple hats: incident response, incident remediation, reporting on security news, and securing web and mobile applications developed by WillowTree, with 20-30 projects running at any given time. 

Consuming information fast so he can quickly share actionable insights across the company 

Drew is deeply passionate about cybersecurity and wants to get the word out to everyone in the company. He’s genuinely excited about sharing information that helps other people (developers, clients, etc.) do their jobs better and be safer.

Only about 20% of Drew’s job is dedicated to risk and analysis, and even less of that time is available for news monitoring. So he needed a way to find the best news about critical vulnerabilities without eating up the rest of his time at work. 

Trying out Feedly for Cybersecurity to consolidate and prioritize in one place

Drew’s mentor and supervisor, Adrian Guevara, Head of Cyber Security at WillowTree, had been using Feedly’s free plan for years to consolidate all of his cybersecurity information into one place. So when Drew and his team learned about Feedly for Cybersecurity’s ability to help them refine their Feeds and prioritize the most important information, they had to try it. 

“I only have about 20% of my day to look into risk and analyze different things going on within our organization. I wanted to narrow our data and focus on certain points with my limited time.

Drew Gallis, Cyber Security Analyst, WillowTree

THE SOLUTION
Reducing the volume of information to only critical insights

Adrian and Drew already had all of their top cybersecurity sources organized into Feeds on the free plan. So when they joined Feedly for Cybersecurity, all they had to do was start using Leo, their AI research assistant in Feedly, to prioritize the most important news. Leo reads every article in their Feeds, and then separates the most important ones into the ‘Priority’ tab. Thanks to this sorting and organization, Adrian and Drew can spend their limited attention reading the high-priority news first. 

“The biggest thing for us was exploring Leo’s functionality. We made tailored filters to prioritize specific services, specific programming languages, specific packages, and different vendors we use.”

Prioritizing critical vulnerabilities in WillowTree’s tech stack

First, Drew set up Leo Priorities for all the software tools and services that they use internally at WillowTree. This was simple: He just used AND to add each supplier’s name to a Priority. 

Drew prioritized critical vulnerabilities for any of the companies in WillowTree’s supply chain.

Then, Drew added a layer to this Priority. In addition to prioritizing products and services used at WillowTree, he prioritized high CVEs for services in WillowTree’s tech stack. 

“Normally there wouldn’t be too many articles in my Priority tab, so if I saw a news article pop up, I knew it would be something pressing.

Tracking major programming languages 

Drew asked Leo to prioritize articles that mention any of the major programming languages used for clients at WillowTree. These include: Swift, .NET, Python, C, JavaScript, and TypeScript. 

Drew prioritized critical vulnerabilities for major programming languages WillowTree and their clients use.

Tracking the vulnerabilities that potentially impact clients

Drew also wanted to prioritize news about breaches or cybersecurity events affecting WillowTree’s clients so he could notify them as soon as possible. He used client names (most of which Leo recognizes as companies) in a Priority looking for data breaches. 

Drew created this Priority to find out about data breaches in conjunction with WillowTree’s clients.

Tracking issues regarding MacOS

Since WillowTree is a primarily MacOS company, they’re especially interested in any vulnerabilities affecting MacOS. Drew asked Leo to prioritize vulnerabilities related to MacOS so he could easily tell the rest of the company if there was something to be concerned about.

Drew prioritized articles about MacOS vulnerabilities within his team’s cybersecurity Feed.

THE RESULTS
Protecting WillowTree and their clients in just 25% of the time

Since using Leo, Drew has been able to cut down intelligence gathering time every day to just 30 minutes. He knows which articles are most important to read, and can easily see what’s happening in the world of cybersecurity. Not only can he respond quicker to threats and vulnerabilities, Leo also gives him more time to focus on other important work.

“Instead of having to look and sort through articles over 2-hour periods, now I can do it in about 30 minutes, and get better quality of information with Leo.

Protecting WillowTree with continual threat monitoring

Drew leveraged his Feedly setup during the SolarWinds attack to get the critical information, without the noise that happens during this kind of event. Drew didn’t care about the editorial commentary around SolarWinds; he wanted the technical facts so that he could serve his company and their clients. 

How WillowTree sorted technical updates from news commentary during the  SolarWinds breach: Read the full story

Beyond the SolarWinds event, Drew is able to equip WillowTree developers with the information they need to protect the company. Whenever he finds a vulnerability through Feedly, he shares more about it with the team so they understand why fixing it is important. He also uses the information he finds in Feedly to verify Proof of Concepts (PoCs).

Alerting WillowTree clients to security concerns 

Drew also uses Feedly to get indicators of compromise (IoCs) to share with clients, to better protect them now and prevent future threats. He can now send developers and project managers actionable documentation that they can share with clients in the case of a threat.

Before using Feedly and Leo, Drew spent upwards of two hours each day monitoring security news. Now, he’s reduced the time spent monitoring to just 30 minutes per day. Since using Leo to prioritize critical news, he spends 75% less time, but gets better quality information because his Feeds are tailored to his exact needs. 

“Security news is massive in terms of the scope and the breadth it can go, because each industry has different news. Feedly will save you time and help you condense all of your news articles and news feeds into one place.”

Drew’s team is expanding with a new security hire soon. He plans to train the new team member on the monitoring foundation he’s set up with Feedly so he and his team can continue to efficiently monitor supply chain threats, alert clients, and get the information they need. 

Gather threat intelligence without the noise

Streamline your threat intelligence in Feedly so you can focus on real threats and ignore the distractions.

TRY FEEDLY FOR CYBERSECURITY

How an Australian energy provider stays on top of critical cyber threats with Feedly

Case Study
This analyst team designed AI-powered security Feeds in Feedly that proactively alert them about specific topics, threats, and threat actors
The energy provider‘s results with Feedly
box icon

Discovered a supply chain data breach a week before the public announcement

chart icon

Able to monitor hundreds of suppliers for breaches

target icon

Detected a critical vulnerability within 2 hours of its release and patched it immediately

This Feedly for Cybersecurity client has graciously allowed us to share their story on the condition of anonymity. Client names have been changed.

THE CUSTOMER
This energy provider “helps keep the lights on for Australia”

Started using Feedly Cybersecurity: 2020

This Feedly client plays a critical role across the Australian energy sector. In tandem with other market players, they help protect Australia’s national energy supply from cyber attacks. “We help keep the lights on for Australia,” says Joe, Cybersecurity Threat Analyst.

THE CHALLENGE
Cybersecurity threat intelligence at human speed is no longer sustainable

The onslaught of information

The world of cyber threat tracking runs on a different clock than human speed. The firehose of cyber news makes it hard for our client’s security analysts to find the signal through the noise. Analysts like Joe and his team struggled to keep up with the onslaught of information. Joe used to manage his own personal spreadsheet of 350 sources of information, which he ranked by tiers based on how trusted they were. But the amount of screen time required to keep up with incoming information and identify trends was unsustainable. “The cyber world is like drinking from a firehose in terms of the information we see,” says Joe.

There’s this concept of cyber time. Last week’s issue is like three years ago. We’re so swamped with information, we don’t have time to dive deep on a lot of stuff.”

– Joe, Cybersecurity Threat Analyst

Ever-changing types of attacks and attackers

As cyber threats and ransomware crews become increasingly sophisticated, the human ability to monitor the cyber threat landscape falls behind. No matter how knowledgeable you are, cybersecurity at human speed can’t keep up with ransomware crews using increasingly complex software to manage their operations. 

For companies like this energy provider, the stakes are high. “If they encrypt our environment, we can’t supply energy to Australia,” says Joe. 

A data breach of even the smallest of our client’s vendors could put them at risk, so Joe and his team needed a way to keep an eye on even the smallest of breaches. 

THE SOLUTION
A stream of AI-powered security intelligence

The analyst team at this company needed better tools to help leverage their time and attention and stop doing manual research. Joe’s team had been using Feedly to aggregate information for years. But when his boss, Oliver, Cyber Threat and Operations Manager, found out that Feedly’s cybersecurity-specific plan could use AI to flag cyber attacks, threats, and vulnerabilities, they knew they had to try it. 

Organizing their security sources into focused Feeds 

Oliver created Feeds around three main focus areas: renewable energy sources + cybersecurity, critical vulnerabilities, and supply chain threats. 

The team selected sources of information they trusted to track cybersecurity news. Not all articles from their trusted sources concern the energy sector. To filter out cybersecurity news unrelated to the energy sector, they configured Leo, Feedly’s AI research assistant, to flag articles about the specific areas they care about.

“Before using Leo, we had very generic Feeds. We were just looking for energy and cybersecurity news in our region. But over time, I’ve been able to nuance our requirements over supply chain attacks, like Solar Winds.”

Tracking ransomware in the energy space

For example, the analyst team has always tracked news at the intersection of cybersecurity and the energy sector. But once they started using Feedly for Cybersecurity, they created a Leo Priority to flag articles that cover ransomware in the energy industry.

The team created a Leo Priority to flag articles about ransomware and the energy industry.

Tracking supply chain attacks

“We were concerned about the supply chain risk for our company,” says Joe. “We talked to our internal procurement team to really understand our top 30 providers, with whom we spend millions of dollars.”

To track supply chain risks, the team selected the exact vendors they work with and created a personalized stream of intelligence to track risks coming from their supply chain. “We were able to turn the list of our top partners into a Leo Priority and ask him to flag cyber attacks targeting those partners,” explains Joe. 

The analyst team used the “Leo company lists” feature to track a list of 650 suppliers — from Microsoft to small law offices. Leo now flags articles about cyber attacks on those companies.  

With a Priority in place, Leo flags articles about data breaches related to any of the company’s suppliers, so they’ll know when one of the companies in their supply chain is breached or attacked. Leo recognizes most of these names as companies, so he can differentiate if an attack is about Amazon (company) vs. Amazon (the river), for example.

Pushing articles to Slack to share with the local intelligence community 

Beyond their internal intelligence team, Joe and Oliver share information with a Slack channel of 150 security professionals across the Australian energy sector. 

When members of Joe’s team save articles to the “Attacks in Energy Sector” Board, they automatically get pushed to a designated channel in Slack.

Joe and Oliver add critical articles to a specific Feedly Board. They’ve connected the Board to the shared Slack channel, so when Joe or his teammates add articles to the Board, their security community will automatically see critical updates. 

The analyst team can add Notes when they save articles to their “Attacks in Energy Sector” Board, and those notes will show up in the designated Slack channel.

THE RESULTS
Staying ahead of the curve

In October 2020, thanks to the work Joe had done to create Priorities based on their top 30 suppliers, his team proactively identified a data breach from one of their vendors. 

“Thanks to my supply chain Priority in Feedly, we identified that one of our vendors had been breached a week before that the actual company actually officially told us.”

This proactive alerting allowed Joe’s team to inform procurement areas and monitor leak sites to see if any sensitive material had been published. Luckily none had been released, and the issue eventually went away.

In March 2021, Joe checked his Feedly in the morning as usual, and found an F5 breach within two hours of the breach itself. “I was sitting at my desk, and I saw the F5 vulnerability pop up in Feedly. I pushed it out to management, and then there was a massive effort to patch that problem within two days, which was awesome.” 

I was sitting at my desk, and I saw the F5 vulnerability pop up in Feedly. I pushed it out to management, and then there was a massive effort to patch that problem within two days, which was awesome.”

Avoiding information overload

When a vulnerability is exposed, “information overload goes up — you can see how the malware reporting goes up associated with that particular vulnerability” says Joe. In response to an exposed vulnerability, there’s a corresponding increase in exploits. That’s where Feedly comes in. Instead of wading through pages of articles about vulnerabilities and exploits that don’t concern his company, Joe can use Leo to surface vulnerabilities and exploits relevant to them.

“And that’s the power of Feedly. Using the smarts, intelligence, and Leo’s natural language processing to align vulnerabilities with exploits. What pops out at the end is what you need to know, what you need to take action on. Not the noise.”

What’s next: expanding the supply chain tracking 

In late 2020, the analyst team discovered that a smaller supplier, a local law firm, was attacked after using a tool with an unpatched vulnerability. Criminals were able to steal data through a File Transfer tool. Our client was spending a relatively small amount of money with this company, so they weren’t on their list of top 30 suppliers, but this made Joe and his team realize they needed to expand their supply chain tracking in Feedly. 

The more they personalize their Feeds with help from Leo, the more our client’s security analysts can stay focused on the real threats. As Joe trusts Feedly more and more, he can focus on the high level analysis, and rely on Leo’s natural language processing to do the tedious work for him. 

Joe is excited for the possibilities to get even more proactive with upcoming Feedly features. In addition to their supply chain tracking project, the analyst team plans to use the Feedly API to push alerts directly to their internal intelligence platform, which will make it even easier to focus on threats.

From a proactive monitoring perspective, the power of using Feedly is to actually inform you of breaches before anyone else knows.”

More proactive threat intelligence. Less noise.

Streamline your threat intelligence in Feedly so you can focus on real threats and ignore the distractions.

TRY FEEDLY FOR CYBERSECURITY

Rev1 spots investment opportunities sooner while cutting research time in half

Case Study
How a VC firm uses Feedly to keep a finger on the pulse of the startup ecosystem

Since we track market sectors, news about the latest funding rounds, and product launches, we have been able to identify new companies worth looking at through our Feedly Feeds. Before, we could’ve easily read right past it or missed it with all of the noise.

Matt Chimes, Director of Rev1 Ventures

Rev1‘s results with Feedly
box icon

Deeper understanding of emerging trends in foodtech, insurtech, enterprise software, and digital health

chart icon

Able to spot new investment opportunities that might otherwise have been overlooked

target icon

No more information overload:
70% noise reduction, 5 hours saved per week

Try Feedly Enterprise

The Client
Leading investor startup studio Rev1 Ventures

Columbus, OH, USA
Started using Feedly: September 2018

Rev1 is an investor startup studio that combines capital and strategic services to help startups scale and corporations innovate. The company focuses on industries including enterprise software, data analytics, fintech, insurtech, digital health, and life science.

The Challenge
Keeping up with industry intelligence was a manual, repetitive process. “You end up with a lot of tabs saved for later.”

Keeping up with the startup ecosystem

Rev1 needs to keep up with industry trends to identify emerging market opportunities and technologies for investment. They also want to provide timely information and deep domain expertise to startups that could benefit from their years of industry knowledge. Staying on top of various industries and where they are heading takes a lot of time to research and monitor.

Sifting for contextually relevant information took up too much time

Before finding Feedly, Rev1 had a system for keeping up with industry trends. But, it involved manual processes, like jumping from website to website, opening tabs, bookmarking for later, and sifting through headlines for relevant news. Rev1’s process relied on finding news from known publications and experts in their network. They wanted to reduce blind spots and avoid missing key information on the latest trends.

Aggregating and sharing articles across the team was a clunky process

To send a weekly newsletter with relevant news and insights, Rev1 kept a system of bookmarks and email drafts to aggregate key snippets and links. It worked, but they would rather spend that time synthesizing the information than organizing it. They started looking for tools that would help consolidate their efforts, parse for relevant information, and share insights.

“It’s counterproductive because you’d rather spend time synthesizing relevant information versus looking for it. We were looking for tools that could help us streamline those efforts and consolidate sources for specific topics of interest.”

The Solution
An AI-powered intelligence hub

First, Matt and his team organized all their sources in one place

When Rev1 started using Feedly as a team, they first organized their trusted sources for industry insights into a set of Feeds relevant to their focus areas — foodtech, insurtech, and digital health to name a few. Consolidating this information brought everyone — from partners to analysts — to one central location where they could find and share industry insights.

Rev1’s Team Feeds — collections of information sources the whole team has access to.

In Rev1’s foodtech Feed, they follow:

Then Rev1 asked Leo to spot relevant insurtech topics, trends, and startups

Matt and Rev1 wanted to refine the information that showed up in their Feeds and filter out the signal from the noise. That’s where Leo — your AI research assistant — came in.

In their insurtech Feed, Rev1 asked Leo to look for significant business events like funding rounds related to claims, underwriting, or P&C insurance. With the Business Event skill, Leo looks for mergers & acquisitions, new product launches, or fundraising events. If an insurtech startup raised a $10 million funding round, Rev1 would know about it.

Rev1 set up Leo Priorities for funding events related to claims, underwriting, or P&C insurance.

Matt created a Mute Filter to get rid of noise. Leo now removes anything related to health insurance in their insurtech Feed.

Let’s say something new happens in Singapore and has nothing to do with property and casualty insurance. Maybe it’s health insurance-related. How do you filter out those articles from the topic of focus? That’s what we try to accomplish with Mute Filters.

Matt also used a Like Board Priority to ask Leo to spot articles similar to ones they had already saved in their “Insurtech Opportunities” Board. This helps Rev1 cover blind spots if an industry-relevant article is published by an unbeknownst source.

They started sharing research findings with Team Boards

Matt created Team Boards around topics like insurtech, healthcare, foodtech, Venture Capital, and Columbus, OH startups. He used these shared spaces to save articles, add Notes and Highlights, and tag teammates that should see specific content.

Team Boards make it easy for everyone in the company to stay aligned on the topics that are most important to the business.

We centralized our favorite sources for relevant topics and no longer have to keep 30+ different web tabs for later. Then, we asked Leo to sift through the information to spot contextually relevant information based on topics we care about. Thinking about where things are at now, it’s an elegant, well-oiled machine.”

Matt Chimes, Director of Rev1 Ventures

The Results
50% time saved on industry research, 70% less noise, and a closer eye on investment opportunities

Before Feedly, Rev1’s manual curation process felt like swimming upstream against a flood of information. By optimizing their information gathering process and taking advantage of Leo’s ability to filter and prioritize, they cut research time by 50%.

“We were able to cut our research time in half. Time equates to cost savings, being able to spend time elsewhere, focus on our company, and spend time synthesizing the information instead of just pulling it.”

Using Leo Priorities meant that Rev1 could follow general publications like TechCrunch and still get hyper-focused information

Before Leo, the Rev1 team would also scan broad sources like TechCrunch or VentureBeat for pertinent articles. These publications cover a wide variety of industries beyond insurtech, so parsing through the information would take some time.

But by setting up Priorities for the specific topics they care about (for example: insurance innovation), Leo will place topically relevant articles on Rev1’s Priority tab. They can now continue to follow wide-reaching sources like TechCrunch with a keen eye for industry-specific intelligence.

Finding investment opportunities and partnerships through Feedly

Now that the Rev1 team doesn’t spend hours wading through open browser tabs and email chains full of links, they have more time to focus on the content of the news. With refined Feeds and sources, Rev1 can keep a much closer eye on who to invest in and which partnerships to pursue.

The smarter Leo gets, the more Rev1 can synthesize and share information. Matt’s excited about the possibilities: “We set the foundation for something that could be highly-efficient and effective moving forward.”

We’re able to stay up to date with the latest trends. We have more actionable, up-to-date information as a result. We’ve saved time because of the quality of information that Leo has prioritized for us.”

Matt Chimes, Director of Rev1 Ventures

Streamline your industry research workflow

Keep up with funding events, startup trends, and innovations in your industry — without the overwhelm.

TRY FEEDLY ENTERPRISE

You might also be interested in